Accounts Receivable                     Payment Processing                     Negative Payment Batch

How To Create a Negative Payment Batch

Negative payment batches are used when a payment was applied to the incorrect invoice or the incorrect customer account and the accounting period of the batch is closed and/or the batch has already been cleared using the Bank Reconciliation process (in G/L module). 

In the situation where a payment was applied to the incorrect customer or was applied to the incorrect invoice, a negative payment batch is created to reverse the payment and a separate regular payment batch is created to re-enter the payment correctly.  Both batches are deposited at the same time having a net effect of zero on the bank account balance.

Follow the steps below to process a Negative Payment Batch.

1.  Navigate to the Main Application menu tree and select the Accounts Receivable / Payment Processing menu option.

Creating the Negative Payment Batch

2.  Create the Payment Batch Header – The Payment Processing Batches form will be displayed.  Click the New button located at the lower right of the form to setup the Negative payment batch.

3.  Enter Batch Header Information – The Batch Information form will be displayed.  Enter the Batch Date, Description, and the Tape Total; a negative value must be entered in this field.  Click the Save button when finished.

FRM 4068

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