Accounts Receivable                     Payment Processing                     How to Process a Lockbox File

How to Process a Lockbox File

Importing electronic lockbox files is accomplished using the Accounts Receivable Payment Processing function.  Deposits are made as any other normal payment batch.  Follow the instructions below to process an electronic lockbox file. 

The examples provided in this section are using the Generic Lockbox file format.  This file type requires an invoice number be provided in the electronic file.

Create a Lockbox Payment Batch

1.  Navigate to the Main Application menu tree and select the Accounts Receivable / Payment Processing menu option.

2.  Create the Payment Batch Header – The Payment Processing Batches form will be displayed.  Click the New button located at the lower right of the form to begin a new payment batch.

3.  Enter Payment Batch Header Information – The Batch Information form will be displayed.  Enter the Batch Date, Description, and the Tape Total (total amount of payments contained in the lockbox file being processed).  Click the Save button when finished.

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