Accounts Receivable                     Unapplied Cash & Credits

Unapplied Cash & Credits Overview (continued)

Unapplied Cash

Unapplied Cash may be applied to one or more items on a customer account.  For example, a customer check is received with an overpayment amount of $2.00.  When the User is processing the payment, the excess amount is applied to the customer’s Unapplied Cash option.  If the customer cancels while and there is still the $2.00 remaining in unapplied cash, a User may apply this amount as a Refund Check to the customer or transfer the funds to a Miscellaneous G/L account.  Unapplied Cash may be applied to one or more of the following items:

·Customer Invoices with a balance due

·Transfer to an Advance Deposit (the customer must have a Job in an open status for this option)

·Miscellaneous G/L Account

·Refund Check

Advance Deposit

An Advance Deposit is designed to be reserved for application to Job invoices.  If the Job was cancelled, you may apply the Advance Deposit to one or more of the following items:

·Customer Invoices with a balance due

·Miscellaneous G/L Account

·Refund Check

·Unapplied Cash

Unapplied Credit Memo

Unapplied Credit Memos are manually applied by the User to one or more of the following items:

·Customer Invoices with a balance due

·Miscellaneous G/L Account

·Refund Check

Below is a quick reference chart describing how unapplied items may be applied.

4600

Continue on to the next page to find links on "How To" instructions related to applying unapplied cash, advance deposits and unapplied credit memos.

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