Accounts Receivable                     Unapplied Cash & Credits

Unapplied Cash & Credits Overview

SedonaOffice offers two methods of applying Unapplied Cash, Unapplied Credit Memos or Advance Deposits to your customer invoices.  The first method is to open a Customer Explorer record and apply unapplied items to the customer invoices.  The second method is to use the Unapplied Cash/Credits form found with the Accounts Receivable menu options from the main application menu tree.  Both methods will be covered in this section.

When applying unapplied items from the Accounts Receivable menu option, a listing of all unapplied items is displayed in a grid listed by customer number.  Each item is listed separately for each separate transaction that created the unapplied item. 

For example if the customer has two unapplied Credit Memos and one Unapplied Cash item, three rows will be listed in the grid for that particular customer. 

When Job invoices are created through the Job Billing process, the User has the option of applying any Advance Deposits for the job at the time of invoice creation.  If the Advance Deposit was posted to the customer account after the Job invoice was created, this option may be used to apply the Advance Deposit to the Job invoice.

Information in the Customer Cash/Credit List

Customer Number, Customer Name

Credit Type – will be one of the following:  Unap Cash (Unapplied Cash), Unap Credit (Unapplied Credit Memo), or Adv Dep (Advance Deposit for a Job).

Amount – The original amount of the unapplied item.

Balance – The balance left to apply for the unapplied item.

Date – The date the item was created.

Reference – Different information will be displayed depending on the Credit Type:  Unap Credit – Will display the Credit Memo number.  Adv Dep – Will display the Job number for which the advance deposit was created.

Amount Due – The current balance on the customer’s account.  If the amount is greater than zero, there is at least one invoice to which an unapplied item may be applied.

FRM 4051-1

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