Accounts Receivable                     Miscellaneous Invoicing                     Invoice Form Definitions

Invoice Form Definitions (continued)

Invoice Header Information

Customer ID – Enter the customer number for whom the invoice is being created or press the binocular icon to the right of the field to look up the customer number. If the customer has multiple sites, select the correct site from the customer lookup.

Bill To – The Bill To name and address will default to the primary Bill To for the customer.  If the customer has more than one Bill To record, press the Bill To  button to display a list of the customer Bill To addresses from which to select.

Site Address – If the customer has only one site this will automatically default.  If the customer has multiple sites, the User may press the Site Address button to display a list of sites from which to select.

Category – Depending on the setting of your system this may or may not be a required field.  For NSF check fees, the Administrative (or G & A) category is typically selected.

A/R Account – The A/R account number automatically defaults to the A/R account number setup in SedonaSetup G/L Account defaults.  Consult upper management prior to making a change to this selection.

Tax Group – Once the customer has been selected, this field will automatically populate with the Tax Group assigned to the site for which the miscellaneous invoice is being created.  The Tax Group may be overridden if necessary.

Invoice Date – The invoice date will default to the date on which the invoice is being created, however this date may be changed to any date that is in an open accounting period.

Aging Date – The aging date will default to the date calculated by the rules associated with the Term Code for the invoice, however this date may be overridden by the User.

Branch – The branch will automatically default to the branch associated with the site. 

PO Number - If your customer has provided a purchase order number for billing, the User may enter that value in this field.  Customer Purchase Order numbers print on most invoice forms.

Warehouse - A warehouse only needs to be selected when invoicing for inventory parts.  If a warehouse is not selected, the parts tab will not be available to use.

Term – The invoice term code will default from the customer setup, however the User may override this if necessary.

Invoice Type - Miscellaneous is the default for this field.  For invoices that are for recurring services or service ticket charges, select either Cycle Bill or Service as the Invoice Type.  If the Invoice Type of Service is selected, the field below the Term field will display with a label Ticket #.

Ticket# - If the Invoice Type of Service was selected The User will select a Service Ticket Number from the drop-down list in this field.  Only Service Ticket Numbers that have been closed and were never invoiced will appear in the drop-down list.

Salesperson – Once the customer has been selected, this field will automatically default to the Salesperson assigned to the Customer.  This field may be overridden if necessary.

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