Client Management Master Account Management
Master Accounts Overview (continued)
Concepts/Terminology
Master Account
The core of the Master Account Structure is the Master Account record. The Master Account record contains the name of the Master Account, branch, terms used for invoicing, the salesperson assigned to the Master Account and many other option settings used for invoicing operations.
Master Account Bill To
Attached to each Master Account record are one or more Bill To records. A Bill To record contains the billing name, address, and email address to which invoices and statements created for the Master Account will be sent. A Master Account may have multiple Bill To records however only one Bill To record may be designated as the Primary.
Subaccounts
Attached to each Master Account record are one or more Subaccount records. A Subaccount is a customer/site record attached to a Master Account. A Subaccount record contains the name of the Subaccount, branch, terms used for invoicing, the salesperson assigned to the Subaccount and other option settings used for invoicing operations. A Master Account usually has multiple Subaccount records.
Subaccount Bill To
Attached to each Subaccount record are one or more Bill To records. A Bill To record contains the billing name, address, and email address to which invoices and statements created for the Subaccount will be sent. A Subaccount may have multiple Bill To records.
Subaccount Site
Also attached to each Subaccount record is a Site record. Each Subaccount must have at least one Site record. A Site is the physical property address of where your company has equipment installed or is providing services. The Site record contains the name of the site, address, branch, tax groups and other site related information. Some financial transactions record the branch associated with the site to the general ledger. Subaccounts may have multiple Sites; each Site is linked to a primary Bill To record for invoicing purposes. When invoices are created, the User has the option of changing the Bill To for that particular invoice if more than one Bill To record exists for the Subaccount.