Accounts Receivable EFT Processing Credit Card Setup
A User may enter and store any number of credit cards to a customer record. Only one of the credit cards entered may be flagged to use for automatic payment processing for cycle invoices. Once the credit card number is entered and saved, the number is encrypted. If a User returns to edit information on the credit card set up only the last four digits of the credit card will be visible.
To set up credit card information for a customer, follow the steps listed below.
1. Open the Customer Explorer record for which credit card information will be set up.
2. From the Customer Tree, highlight Payment Options; right-click and select the Edit Electronic Funds Transfer option.
3. The EFT Setup form will be displayed. Credit card information is entered on the right side of this form. In the Cards on File field, press the drop-down arrow and select the option New CC.
4. The customer name and address information displayed in the upper left of the EFT Setup form will automatically fill into the credit card information fields. If the name and/or billing address of the card holder are different from the automatically filled information, type in the correct information in the appropriate fields.
Use for Auto Processing – if this option is selected, this customer’s cycle invoices will automatically be paid with the credit card being set up. If the Use for Auto Processing option is left un-selected, the credit card will be kept on file for use when the customer wants to pay single invoices with the credit card.
Print Cycle Invoices – if the Use for Auto Processing option was selected, the Print Cycle Invoices option will be displayed. If the customer wants a printed copy of the cycle invoice that was paid by automatic payment, select this option. If the customer does not want a printed copy of the cycle invoice, do not select this option.
Auto Process Hold Day – Make a selection from the drop-down list which determines which day of the month an automatic payment may be processed.
Note: The default hold day is set to the value of 1; if day number 1 is selected, the application will use the hold date that was selected in the ACH Hold Date field of the Cycle Invoicing Process form.
5. Once all information is entered, press the Apply button located at the lower right of the form. The SedonaOffice application validates whether the credit card number entered by the User is correct. If the credit card number entered is invalid, the User will be presented with a message indicating the entry is invalid. If this occurs, the User may re-type in the credit card number and re-save the information.
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