Accounts Receivable Payment Processing How to Create a Negative Payment Batch
How To Create a Negative Payment Batch
Negative payment batches are used when a payment was applied to the incorrect invoice or the incorrect customer account. In the situation where a payment was applied to the incorrect customer, a negative payment batch is created to reverse the payment from the incorrect customer and a separate regular payment batch is created to create the payment for the correct customer. Both batches are deposited at the same time having a net effect of zero on the bank account balance.
Follow the steps below to create a Negative Payment Batch.
1. Navigate to the Main Application menu tree and select the Accounts Receivable / Payment Processing menu option.
2. Create the Payment Batch Header – The Payment Processing Batches form will be displayed. Press the New button located at the lower right of the form to begin a new payment batch.
3. Enter Batch Header Information – The Batch Information form will be displayed. Enter the Batch Date, Description, and the Tape Total; a negative value must be entered in this field. Press the Save button when finished.
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