Accounts Receivable Payment Processing How to Process a Lockbox Payment File
How to Process a Lockbox Payment File
Importing electronic lockbox files is accomplished through the Accounts Receivable Payment Processing function. Deposits are made as any other normal payment batch. Follow the instructions below to process an electronic lockbox file.
The examples provided in this section are using the Wells Fargo Bank Lockbox file format. This file type requires an invoice number be provided in the electronic file provided by the bank.
Create a Lockbox Payment Batch
1. Navigate to the Main Application menu tree and select the Accounts Receivable / Payment Processing menu option.
2. Create the Payment Batch Header – The Payment Processing Batches form will be displayed. Press the New button located at the lower right of the form to begin a new payment batch.
3. Enter Payment Batch Header Information – The Batch Information form will be displayed. Enter the Batch Date, Description, and the Tape Total (total amount of payments contained in the lockbox file being processed). Press the Save button when finished.