Accounts Receivable Statements Statement Generation Process
Statement Generation Process (continued)
Print Options
This section contains several options, each of which is described below.
Separate Statement By Billing Address - If your company has customers with multiple billing addresses and it is desired to print a statement for each different billing address, select this option. If this option is not selected a customer will receive one statement for all invoices sent to all billing addresses. The Bill To address that will print on the statement will be the customer’s primary billing address.
Date of Statement - This is the date that will print on the customer statements. Typically this is the first day of a month.
Statement Due Date - If it is desired to print a due date on the statement, select or enter a date in this field. If you do not want to print a due date, select the Hide the Due Date option (see below) on this form.
Show Background - Selecting this option will print a gray colored background on the statements.
Show Credits - Selecting this option will print on the statement any unapplied cash, unapplied credits or advance deposits that are present on a customer account.
Sort By - This option determines the order in which the statements will print; by Customer Number or Business Name (Customer Name).
Margin Settings - In most situations it is not necessary to adjust the margin settings. Some printers require adjustments to one or multiple margin settings for the statement to be properly centered on the paper. Once changes have been made to the margin settings, the application will remember these changes the next time the User prints statements at the same workstation.
Statement Messages; 30, 60, 90 - Your company has the option of printing a specific message on the statement which relates to delinquency of the customer. The three messages correlate to the accounts receivable aging buckets 2, 3, and 4. Typically these aging buckets are defined as over 30, over 60 and over 90 days past due. Each message may be the same or different for each aging bucket. If it is preferred not to print any messages, make certain to clear out these fields.
Hide the Due Date - If it is preferred not to print a date when the statement is due, select this option.