Accounts Payable Write Checks Write a Check to a Non-Vendor
Follow the instructions below to Write a Check to a Company or individual that has not been set up as a Vendor.
1. Navigate to the Main Application Menu and select Accounts Payable/Write Checks.
2. The Write Checks form will be displayed.
3. Pay From Bank Account - select the bank account from which the funds will be used for the check.
4. Select the Other radio button.
5. Select the appropriate Branch from the drop-down list.
6. In Print Queue - if the check will be printed at a later time, select this option. If the check will be printed once the form is filled out, do not select this option.
7. In the Check area, fill-in/verify the following data fields:
· Date - Date the funds will be deducted from the selected bank account.
· Check # - Verify the check number that defaulted is the correct check number; correct if necessary.
· Pay to the Order of - Type in the name of the person or company to whom the check is being written.
· Amount - Type in the total amount of the check.
· Address Label - Type in the address of the Payee; optional, however if the check will be mailed, fill in this field.
· Memo - This field is optional; information that will print in the memo field on the check.
8. In the center section of the Write Checks form are three tabs: Bills, Parts, Expense. When writing an "Other" type check, only the Expense tab is available. On the Expense tab select the G/L Account, Amount, Branch, Category in the grid area. If the expense is for a Job, select the Job Number and the expense Type.