Accounts Payable Bills Entering Bills with a Purchase Order

Entering Bills and Matching to a Purchase Order

Entering a Bill and matching to a Purchase Order should only be done when a Purchase Order was not and will not be received.  Once a Purchase Order is received for Inventory Parts or Expense Items a Receipt record is created and posted to the General Ledger.  If receiving purchase orders, it is important to always match a bill to a receipt record.  If a bill is entered and not matched to the corresponding receipt record, the Inventory Receipts account on the balance sheet will be overstated.

Some companies do not receive Expense Type Purchase Orders; in these situations, a Bill would be matched to a Purchase Order.

Follow the instructions below to enter a bill by matching to a Purchase Order.

1.  The User may enter a new Bill either from Accounts Payable/Bills or from the Vendor Explorer and right-clicking on the Bills tree option and selecting New Bill.

If entering several Bills for the same Vendor, it is easier to work from the Vendor Explorer record.

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