Job Management

Job Management Overview (continued)

When a new job is created, two of the required fields on the first data entry form, Work Order; are Job Type and Install Company which will determine how a Job is processed and costed.

These two setup choices will determine the following major Job processing decisions:

·                 The method used for invoicing the customer

·                 Lump sum amount at the end of the job or progress invoicing.

·                 Invoice percentages of the total install charges at intermediate steps.

·                 Hold-Back invoicing; a pre-defined percentage will be deducted from each invoice created for the job and then all amounts retained will be invoiced at the end of the job.

·                 The Cost of Goods Sold G/L accounts to be used.

·                 Whether materials will be expensed when issued to the Job or will be sent to a WIP (work in process) account.

·                 Whether overhead will automatically be applied to the job.

 Once all Job setups have been completed, it is a good idea to copy your live company into a Sandbox company to practice with your setup values.  This will give you the opportunity to create and process jobs of various types and follow the transactions through to the general ledger to validate whether your setup choices will produce the desired results.

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