Job Management  The Job Record Job Toolbar

The Job Toolbar Defined (continued)

Materials

The Materials form is used to create a list of inventory parts that will be used in the System installation.  This form also displays the quantity of parts that have been issued to the Job from a warehouse or from the receipt of a Purchase Order.

If the customer is being invoiced for the individual parts, when parts are selected, the unit sales price will default into the part line.  A User may override the sales price if the customer is being charge a different amount.  Any part lines with a unit price will print on the customer Job Invoice.  If unit prices default into the part line but the customer is being invoiced a lump sum amount for all parts, the User must zero out the part price, otherwise the part will be included on the customer Job Invoice.

There is a setting on each Job Type that automatically zeros out part prices; if this setting is in effect for the Job being processed, the User will not be permitted to enter a sales price for parts; parts must be invoiced under the Install Charges.

Any amounts displayed in the LU (Labor Units) column are defaulted from the part setup.  The application will multiply the quantity of the part times the labor units to arrive at a total estimated labor units for the job based on the materials list.  If the total labor units calculated is less than the labor units estimated by the salesperson on the quote, the User may enter the difference lacking on an Install charge line.  A User may also manually override the defaulted labor units on part lines if necessary.

If your company is tracking the location of where devices are installed at the site, the User may enter up to 50 characters into the Location field of the part line.  For example if the job will use four motion detectors, the User will enter four lines of the same part number and enter the location for each device.

Once the Materials list has been saved, the Capture Original Parts button will be displayed at the lower left of the list.  Pressing this button saves the original parts lists and creates a new "Working Parts List".  If any changes need to be made to the parts list after the capture, this is done from the working parts list.  A User may toggle back and forth between the original parts list and the working parts list to see what changes have been made as the job progresses.

After "Capturing" the original parts list, if it is discovered the capture was performed before the parts list was completed, a User with the appropriate permission will have access to the Override Parts Capture button.  Pressing  the Override Parts Capture button will create a new Original and Working parts list.

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