Other Payment Options P6

Once a customer number has been selected, a list of all invoices with an open balance will be displayed. If the customer has no open invoices the payment will be applied on the Other tab of the Payment Processing form. You may apply part of the customer's payment to combination of invoices and "Other" options.

When applying a payment using the Other form, there are four options to distribute the payment amount. The payment may be distributed to one or a combination of the options available. Select the checkbox to the left of the option that will be used. By default, the total amount of the customer payment(or the balance of the payment if some amount was first applied to invoices) will fill into the Amount field for the option selected. If the payment is being split between multiple options, the User will need to manually change the Amount field in each of the options selected. The amount(s) entered on the Other form must total the payment amount entered in the header of the Payment Processing form to be able to click the Save button.

Note: If the User opts to use the Miscellaneous (G/L Account) option, they will need to select the desired GL Account and Category Code according to your company's policies and procedures.

Option	Description	Typical Uses
Unapplied Cash	A payment that will remain on the Customer's account as an unapplied item. Manually applied by a User at a later time.	Typically used when a customer overpays an invoice or sends in a payment prior to an invoice being generated.
Advance Deposit	A payment received for an install to be performed	There must be a Job available on the customer's account to be able to select this option.
Late Fee	If Late Fees have been assessed on a customer's account, the payment may be applied to all or a portion of the total late fee.	Applies funds to a pre-defined Late Fee G/L Account Number. This account is defined in SedonaSetup / GL Account Defaults for AR.
Miscellaneous G/L Account	User selects the G/L Account to which the payment will be applied.	- Payment was received for a canceled account where the Invoices were previously written off. - Payment is received from a Non-Customer such as a Vendor rebate, insurance refund, etc.