Accounts Receivable Cycle Invoicing Overview
Cycle Invoicing is the process of creating invoices for your customers who have active and billable recurring lines set up on their Site or System records. Cycle Invoicing is a three-step process.
· Generate a Cycle
· Post the Cycle / Create Invoices
· Print Cycle Invoices
The first step referred to as “Generating” the cycle, will create a listing of all eligible customers to be invoiced depending on which month/year and branch(s) is selected. The listing is printable for review of accuracy of rates and the period of time for which the customer is to be invoiced. If the User finds recurring line information that needs to be corrected, the cycle will be deleted, corrections will be made to the recurring lines, and then run the cycle process again.
The second step is to “Post” the cycle to create the invoices that will be applied to the individual customer accounts receivable. At the end of the Posting process, the User has the option of applying any unapplied cash or credit memos to the customer Cycle Invoices.
The third step is to print the customer invoices. Invoice printing is performed from the Accounts Receivable / Print Invoices option.
When your company is using Master Accounts, if recurring services are to be invoiced to the Sub-Account, the cycle invoicing for all Sub-Accounts is performed through Accounts Receivable/Cycle Invoicing. If recurring services are invoiced to the Master Account, cycle invoicing is performed through Client Management/Master Account Management / Cycle Invoicing.
Please refer to the links below for additional instructions and information related to Cycle Invoicing.
How to Cycle Non-Master Accounts
How to Cycle a Single Customer