Accounts Receivable Cycle Invoicing Cycle Master Accounts
How To Cycle Invoice Master Accounts (continued)
Generating a Cycle (continued)
2. Enter Selection Information - The Master Account Cycle Invoicing form will be displayed. This form is used to select which Master Accounts/Branches will be searched for billable recurring lines. The form is divided into two tiers; the upper tier displays a list of all Master Accounts and the lower tier displays a list of all branches. The User may select one, multiple or all of the Master Accounts from the upper tier to create a cycle, or select one or multiple branches from the lower tier and one or multiple Master Accounts from the upper tier list. If the User makes selections from the branch list in the lower tier, at least one Master Account must be selected from the Master Account List in the upper tier. The User will need to make selections or enter information into the following fields of this form.
Month – This is a drop-down list from which the User must select which month/year is going to be cycled.
Description – This will default to the Month/Year being cycled. The User may change this description or leave the default description. If the User is cycling a single Master Account the description may be modified to include the Master Account name and month/year being cycled for reference purposes.
Include Customers with Bill Day – If your company recurring line setup is not billing from the beginning of each month, the User may select a particular bill day from the drop-down list. Only recurring lines with a bill day equal to or less than the value selected will be considered for the cycle. If the recurring lines setup is always to bill on the first of the month, then leave this value set to 28.
Exclude Accounts Already Cycled – By selecting this option, any Master Accounts selected from the list will be excluded if they have already been cycled for the period selected to be cycled. When this option is left unchecked, if the customer has already been cycled and any recurring lines are eligible to be invoiced, the customer will receive another cycle invoice for the same billing period with the additional charges.