Accounts Payable Vendors Creating a New Vendor
Creating a new Vendor (continued)
Vendor Form
Vendor Information
The fields within the Vendor Header are used to identify the Vendor and select defaults that will be used for accounts payable data entry. There a two contact name and phone numbers available for each Vendor. It is recommended one contact be delegated to be used for an Accounts Payable contact and the other be used as a Purchasing contact.
Name – Enter the Vendor name as you want to be displayed and printed on Purchase Orders.
Address – Press the Address button to enter the Vendor address that will be displayed and printed on Purchase Orders. Enter the Address Line 1, tab to the zip code field and type in the zip code; press the tab key. If a valid zip code was entered, the city and state will automatically fill into the form. The County and Township fields are optional and must be setup in the SedonaSetup Geographical tables to be available for selection.
Contact 1 – Name of the primary contact person for this Vendor.
Phone – Phone number for the primary contact name.
Fax – The Vendor fax number.
Contact 2 – Name of the secondary contact person for this Vendor.
Phone – Phone number for the secondary contact name.
Payments
The Payments section is used to enter the Name and address information that will print on Accounts Payable Checks. The Name and Address information entered into the Vendor Information area will default into the Payments section; the User may override these fields if the Accounts Payables checks are to be sent to a different name and/or address.
Checks Payable To – Enter the Vendor name as you want to be displayed and printed on Purchase Orders.
Address – Press the Address button to enter the Vendor address that will be displayed and printed on Accounts Payable checks. Enter the Address Line 1, tab to the zip code field and type in the zip code; press the tab key. If a valid zip code was entered, the city and state will automatically fill into the form. The County and Township fields are optional and must be setup in the SedonaSetup Geographical tables to be available for selection.
Check Memo – This is a free form text field most commonly used for your company account number with the Vendor. The information entered in this field will print on all Accounts Payable Checks for this vendor.