Accounts Receivable Invoicing Invoice Form Definition
The Miscellaneous Invoice Form is divided into three parts:
Invoice header - contains information regarding invoice date, aging date, terms etc.
Invoice body – consists of two tabs (items and parts) – this is the detail area where items or parts are selected along with quantities and individual item rates.
Invoice footer – specify the invoice description, billing contact name and the memo field.
A User may invoice the customer for items only, parts only or a combination of items and parts. If your company is using stock tracking and parts are listed on the invoice, the inventory will be relieved from the warehouse specified in the header of the invoice.
Invoice Header Information
Customer ID – Enter the customer number for whom the invoice is being created or press the binocular icon to the right of the field to look up the customer number. If the customer has multiple sites, select the correct site from the customer lookup.
Bill To – The Bill To name and address will default to the primary Bill To for the customer. If the customer has more than one Bill To record, press the Bill To button to display a list of the customer Bill To addresses from which to select.
Site Address – If the customer has only one site this will automatically default. If the customer has multiple sites, the User may press the Site Address button to display a list of sites from which to select.
Category – Depending on the setting of your system this may or may not be a required field. For NSF check fees, the Administrative (or G & A) category is typically selected.
A/R Account – The A/R account number automatically defaults to the A/R account number setup in SedonaSetup G/L Account defaults. Consult upper management prior to making a change to this selection.
Tax Group – Once the customer has been selected, this field will automatically populate with the Tax Group assigned to the site for which the miscellaneous invoice is being created. The Tax Group may be overridden if necessary.