General Ledger  Journal Entry  Journal Entry Form Defined

Journal Entry Form Defined (continued)

Header (continued)

Reference - This field is used to enter a brief note to describe the purpose of the Journal Entry.  The User may enter up to 25 characters into this field.

Save as Template - A User selects this option if the information entered into the Journal Entry is to be saved as a Journal Template to be available for use in the future.  If this option is selected, the User must provide a template title in the Description field.  If the Journal Entry is to be posted and saved as a Journal Template, the User will not select the Template Only option (below).  If the Journal Entry is to be saved as a Journal Template but not post the Journal Entry to the General Ledger at this time, the Template Only option must be selected.

Description - This field is only available if the Save as Template option was selected (previous field).  The User may enter up to 50 characters into this field.

Template Only - If the Save as Template option was selected, and the Journal Entry is to be saved as a Journal Template but not post the Journal Entry to the General Ledger at this time, the Template Only option must be selected.

Save as New Template - This option is only available if the User has retrieved a previously saved Journal Template.  If the User wants to save the Journal Entry as a new Journal Template, this option must be selected.  The User will then type in a Description for the New Journal Template to be saved.

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