Accounts Receivable Payment Processing How to Create a Regular Payment Batch

How To Create a Regular Payment Batch (Continued)

Entering Customer Payments

Once the batch header has been saved, the Payment Processing Batches list will again be displayed; the new batch will appear in the batch list. 

4.  To begin entering customer payments, double-click on the batch or highlight the batch and press the Enter Payments button located at the lower right of the Payment Processing Batches form.

Payment Processing Form

Fill in this form for each customer payment included in the batch.  Below is an explanation of the data entry fields in the header section of this form.

Customer – Type in the customer number or the customer name in this field or press the binoculars icon to the right of this field to lookup the customer number.  The customer address will automatically fill in once the customer is entered into this field.

Invoice # – If the customer has written their invoice number on the check, typing that number into this field will automatically fill in the customer name and address information.

Memo – This is an optional field where the User may enter up to 50 characters of text.  Information entered into this field may later be viewed from the payment within the Customer Explorer record. 

If a check is being split between multiple customers the User could entered the total amount of the check and reference the other customer numbers where the remainder of the check will be posted.

Amount – Enter the amount of the check.

Payment Method – This field will automatically default to Check.  If entering a batch for Credit Card or ACH transactions, select the appropriate payment method from the drop-down list.

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